Call for Entries
2025 entries are now open. Enter now
Entry fees
A fee of $120 incl GST is payable for each entry submitted.
Entries should be submitted by 5.00pm on 20th August.
Late entries attract an additional fee of $50, i.e. $170 and can be submitted no later than 5.00pm on 27th August.
Category Information
There are eight (8) categories, two (2) of which are for individuals and five (6) for groups/organisations.
The winner of the Outstanding Contribution to Business Events award is selected by the BEIA Board and does not require an entry submission. A shortlist of potential recipients is developed by the BEIA CEO and wider BEIA team based on individuals within the industry who have made a very real and significant contribution to New Zealand’s business event industry.
All other entries will be reviewed by a judging panel of industry experts.
Some awards can be entered by the potential recipient, while others require a nomination from a third party.
Supporting Documents
Some supporting material is encouraged and can be submitted to support any/all of the criteria for each award. This material should be supplementary to the entry.
Entrants may provide the following items as supporting material:
Up to three images (high resolution, with photo credits in the file name if applicable)
Up to two videos (link to video to be provided, total viewing time to not exceed three (3) minutes)
Any three of the following:
Training and development records (single document, up to four pages)
Copies of media coverage (single document, up to four pages)
Media evaluation (single document, up to four pages)
Client references or testimonials (single document, up to two pages)
Website analytics and social sharing (single document, up to four pages)
Post-event report (single document, up to four pages)
Marketing materials (single document, up to four pages)
Weblinks (limit of two)
Market research findings (single document, up to four pages).
Please read our terms and privacy for more information.
Outstanding Contribution to Business Events Award
Awarded by BEIA to an individual who has made a very real and significant contribution to New Zealand’s business events industry.
There are no entry submissions for this Award.
Emerging Business Events Professional Award
Awarded to a professional who has worked in the industry (domestic or global) for five (5) years or less.
This individual must be nominated by another person and be endorsed by two (2) referees who will give their expert opinion on the impact the nominee has had in the industry.
The individual should demonstrate promise, leadership skills, an exceptional work ethic, a strong commitment to their own personal growth and a passion for the world of business events.
To submit your entry please complete the entry form for the Emerging Business Events Professional Award and then upload to the submission portal. All entries MUST be submitted through this portal.
Entry guidelines
| Nominee’s name | |
|---|---|
| Nominee’s profile | Maximum of 250 words |
| Nominee’s biography | Maximum of 2 pages and should include an overview of the nominee’s training and work experience within the industry |
| Nominator | Name and relationship to nominee |
| Letters of support | 2 referees |
Summary
Why does the nominee deserve this award (200 words)?
Work ethic
Describe some of the projects, activations, events the nominee has been involved in that showcases their work ethic.
Include specific challenges or the degree of difficulty the nominee faced in their role within these projects.
How has the nominee progressed within their role, enhanced their skills, and added value to their employer or business?
Future success
How does the nominee demonstrate potential for future success?
Leadership
Tell us about their leadership journey (formative experiences) and use examples to illustrate that leadership journey.
Describe how their leadership in their peer group fosters diversity and inclusion in our sector.
Describe how their leadership in their peer group supports the advancement and attention of better outcomes in sustainability, environment, diversity and inclusion.
Personal Growth
Describe the strategies the nominee has implemented to foster their personal growth.
How has the nominee progressed within their role, enhanced their skills, and added value to their employer or business?
Commitment to and Passion for Business Events
What contributions has the nominee made to the industry beyond the scope of their role?
Exceptional Business Events Professional Award
Awarded to a professional who has worked in the industry (domestic or global) for longer than five (5) years.
This individual must be nominated by another person and be endorsed by two (2) referees who will give their expert opinion on the impact the nominee has had in the industry.
The individual should exemplify an excellent work ethic and outstanding customer service and demonstrate a passion for the business events industry.
To submit your entry please complete the entry form for the Exceptional Business Events Professional Award and then upload to the submission portal. All entries MUST be submitted through this portal.
| Nominee’s name | |
|---|---|
| Nominee’s biography | Maximum of 250 words |
| Nominee’s CV | Maximum of 2 pages and should include an overview of the nominee’s training and work experience within the industry |
| Nominator | Name and relationship to nominee |
| Letters of support | 2 referees describing in particular the impact the nominee has had on the industry |
Entry guidelines
Summary
Why does the nominee deserve this award (200 words)?
Work ethic
Describe some of the projects, activations or events the nominee has been involved in which showcase their work ethic.
Include specific challenges or the degree of difficulty the nominee faced in their role within these projects, activations or events.
How does the nominee engage effectively with stakeholders?
Leadership
Describe their leadership journey (formative experiences) and use examples to illustrate that journey.
Describe how their leadership fosters diversity and inclusion in the sector.
Describe how their leadership empowers and inspires the advancement of colleagues, stakeholders, or future leaders within the industry.
Describe how their leadership supports the advancement and attention of better outcomes in sustainability, environment, diversity and inclusion.
Commitment to and Passion for Business Events
What contributions has the nominee made to the industry beyond the scope of their role? Include examples of how this individual has made a difference in their immediate environment. Examples should also illustrate their dedication and commitment to the business events industry as a whole.
Business Events Legacy Impact Award
Awarded to a group which can comprise individuals, companies and organisations or a mix of any of those (“a group”) or a company or an organisation (“organisation”) that has successfully delivered, as part of a business event, a project which has had a profound and transformative impact. This impact could be environmental, social, educational, political or sectoral.
The project must have been implemented between July 2024 and June 2025 or, if the legacy is intended to span a longer period, then a description of that ongoing plan must be included in the submission.
To submit your entry please complete the entry form for the Business Events Legacy Impact Award and then upload to the submission portal. All entries MUST be submitted through this portal.
Entry guidelines
| Group Co-ordinator’s name | |
|---|---|
| Entry summary | Maximum of 250 words (for promotional purposes) |
| Group’s profile | A description of each member of the group and their contribution to the legacy impact project |
| Nominator | Name and relationship to group |
| Letters of support | 2 referees |
OR if an organisation:
| Group Co-ordinator’s name | |
|---|---|
| Entry summary | Maximum of 250 words (for promotional purposes) |
| Organisation’s profile | A description of the organisation and those within the organisation who contributed to the legacy impact project |
| Nominator | Name and relationship to group |
| Letters of support | 2 referees |
Summary
Why does the group deserve this award (200 words)?
Project Overview
Include the name of the project, description of the project and how it aligned with the group’s/organisation’s and/or its client’s mission and purpose.
Project Challenges
Describe the challenges involved in delivery of the project.
What was the degree of difficulty?
Implementation
How did the group/organisation develop their project strategy and bring it to life?
How did it successfully align with the project's objectives?
Legacy
How has the project contributed to enduring changes or policymaking advancements for the client?
Provide examples of the specific contributions made by the group/organisation.
Evidence/Results
Outline the results achieved by the group/organisation and provide evidence demonstrating that the strategy and implementation led directly to these results.
Were there external factors that could account for the results? If any, provide a rationale explaining why they did, or did not, significantly contribute to the outcomes.
Best Marketing Award
Awarded to a group or organisation that has successfully delivered a marketing campaign or activity related to business events.
The award recognises the excellence and outstanding achievements of a group/organisation in their effort to market their destination or product/service. Entries can range from full-scale campaigns and branding exercises to individual promotions.
The project must have been delivered between July 2024 and June 2025.
To submit your entry please complete the entry form for the Best Marketing Award and then upload to the submission portal. All entries MUST be submitted through this portal.
Entry guidelines
| Group Co-ordinator’s name | |
|---|---|
| Entry summary | Maximum of 250 words (for promotional purposes) |
| Group’s profile | A description of each member of the group and their contribution to the marketing project |
| Nominator | Name and relationship to group |
| Letters of support | 2 referees |
OR if an organisation:
| Group Co-ordinator’s name | |
|---|---|
| Entry summary | Maximum of 250 words (for promotional purposes) |
| Organisation’s profile | A description of the organisation and those within the organisation who contributed to the marketing project |
| Nominator | Name and relationship to group |
| Letters of support | 2 referees |
Summary
Why does the group/organisation deserve this award (200 words)?
Campaign Overview
Include the context, objectives and budget. Highlight creativity and innovation.
Campaign Challenges
Describe the challenges involved in delivering the campaign.
What was the degree of difficulty?
Implementation
How did the group/organisation develop their campaign strategy, and bring it to life?
How did the key elements work together?
How did it successfully align with the project's objectives?
Evidence/Results
Outline the results achieved by the group/organisation as a result of the campaign and provide evidence demonstrating that the strategy and implementation led to these results.
Were there external factors that could account for the results? If any, provide a rationale explaining why they did, or did not, significantly contribute to the outcomes.
Excellence in Environmental Sustainability Award
Awarded to a group or organisation that has successfully delivered an event, campaign or activation in the business events sector, that has demonstrated significant reduction in the environmental impact of one or more events.
The project must have been delivered between July 2024 and June 2025.
To submit your entry please complete the entry form for the Excellence in Environmental Sustainability Award and then upload to the submission portal. All entries MUST be submitted through this portal.
| Group Co-ordinator’s name | |
|---|---|
| Entry summary | Maximum of 250 words (for promotional purposes) |
| Group’s profile | A description of each member of the group and their contribution to the environmental sustainability project |
| Nominator | Name and relationship to group |
| Letters of support | 2 referees |
Entry guidelines
OR if an organisation:
| Group Co-ordinator’s name | |
|---|---|
| Entry summary | Maximum of 250 words (for promotional purposes) |
| Organisation’s profile | A description of the organisation and those within the organisation who contributed to the environmental sustainability project |
| Nominator | Name and relationship to group |
| Letters of support | 2 referees |
Summary
Why does the group/organisation deserve this award (200 words)?
Campaign Overview
Include the context, objectives and budget.
Sustainability Challenges
Describe the challenges involved.
What was the degree of difficulty?
Implementation
How did the group/organisation develop their project strategy, and bring it to life?
How did the group/organisation limit the negative impact on the environment?
How did implementation successfully align with the project's objectives?
Legacy
How has the project contributed to enduring legacy changes or policy-making sustainability advancements within the business events industry, or the industry related to the particular event described?
Provide examples of the specific legacy contributions made by the group/organisation.
Evidence/Results
Outline the results achieved by the group/organisation and provide evidence demonstrating that the strategy and implementation attributed to the group led to these results.
Were there external factors that could account for the results? If any, provide a rationale explaining why they did, or did not, significantly contribute to the outcomes.
Innovation Award
Awarded to a group or organisation that has introduced an innovative initiative e.g. process, product or business model which adds significant value to the business events industry. This innovation may pertain to a specific event or span across all events in which the group/organisation is involved.
The innovation must have been delivered between July 2024 and June 2025, or released earlier but modified and implemented as part of an event or events between July 2024 and June 2025.
An innovation is defined as the process of bringing about new ideas, methods, products, services, or solutions that have a significant positive impact and value.
To submit your entry please complete the entry form for the Innovation Award and then upload to the submission portal. All entries MUST be submitted through this portal.
Entry guidelines
| Group Co-ordinator’s name | |
|---|---|
| Entry summary | Maximum of 250 words (for promotional purposes) |
| Group’s profile | A description of each member of the group and their contribution to the innovation |
| Nominator | Name and relationship to group |
| Letters of support | 2 referees |
OR if an organisation:
| Group Co-ordinator’s name | |
|---|---|
| Entry summary | Maximum of 250 words (for promotional purposes) |
| Organisation’s profile | A description of the organisation and those within the organisation who contributed to the innovation |
| Nominator | Name and relationship to group |
| Letters of support | 2 referees |
Summary
Why does the group/organisation deserve this award (200 words)?
Concept
Describe the context, objectives and event(s) in which the innovation was activated
Describe the scale of each event and audience or the way in which the innovation is incorporated into business practice(s)
What was the ‘wow’ factor associated with the innovation?
Challenges
Describe the challenges involved.
What was the degree of difficulty?
Implementation
What was the strategy behind the innovation and how did the group/organisation bring it to life?
How did the implementation successfully align with the strategy?
If the innovation was utilised at multiple events/activations, provide examples from each.
Legacy
Provide examples of the specific legacy contributions that this innovation has already had or will have for the business events industry.
Evidence/Results
Outline the results achieved by the group/organisation and provide evidence demonstrating that the strategy and implementation attributed to the group led to these results.
Were there external factors that could account for the results? If any, provide a rationale explaining why they did, or did not, significantly contribute to the outcomes.
Outstanding Business Events Partner Award
Awarded to a group or organisation that exemplifies genuine partnership and collaboration, e.g. a PCO working with a bureau and/or supplier, a bureau and a member, a client and a venue.
Submissions should display positive collaboration, notable impact on the project, stakeholders and customer experience and have the potential for a lasting impact through continued collaboration.
The collaboration can apply to one event or an ongoing partnership.
The project must have been delivered between July 2024 and June 2025.
To submit your entry please complete the entry form for the Outstanding Business Events Partner Award and then upload to the submission portal. All entries MUST be submitted through this portal.
| Group Co-ordinator’s name | |
|---|---|
| Entry summary | Maximum of 250 words (for promotional purposes) |
| Group’s profile | A description of each member of the group and their contribution to the partnership |
| Nominator | Name and relationship to group |
| Letters of support | 2 referees |
Entry guidelines
Project Overview
Describe the context, objectives and specific collaboration.
Why was the partnership necessary? Detail the reason(s) for the collaboration.
Challenges
Detail the challenges encountered which related to the specific project as well as those arising from the partnership itself.
What was the degree of difficulty associated with the collaboration?
Implementation
How did the group/organisation work with the partner company to develop the project strategy, and bring it to life?
How did the implementation of communication, collaboration and co-ordination within the partnership contribute to the success of the project?
Evidence/Results
Outline the results achieved by the collaboration and provide evidence demonstrating that the role attributed to the group/organisation was a key factor in these results.
Were there external factors that could account for the results? If any, provide a rationale explaining why they did, or did not, significantly contribute to the outcomes.
Future
Given the success of the partnership, are there plans for future collaborations with the partner?
FAQs
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Please follow the following steps to submit your entry:
1. Review the entry and category information detailed on this website.
2. Download the entry form linked under the description of each award.
3. Create an account on the entry portal.
4. Upload the completed entry form to the entry portal along with the required supporting material. Supplementary supporting material can be added to the Word entry form and uploaded as part of the entry.
5. Submit your entry and make payment. Before 20th August, entries are $120 including GST. Late entries incur an additional fee of $50 including GST and MUST be received before 27th August. -
Yes, the same event may be entered for more than one category provided it is eligible for each category you are entering.
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The word limits will be strictly enforced so please adhere to them. If your submission runs over the specified word counts, only the first words within the award limit will be judged.
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AI tools can be a great resource to help craft your submission, but please ensure your entry is thoroughly reviewed and refined so it accurately reflects the full scope of your event. Judges will prefer clear, authentic storytelling over AI-generated word-salad!
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Please ensure you read the questions properly and give the information requested. If you feel there is relevant additional information to include, utilise any spare word count in the opening summary. Please clearly demonstrate success by stating how objectives were achieved and include evidence to support the claims you make within the application.
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If you can’t submit your entry by the standard entry cut-off of 5.00pm on 20 August, you can submit a late entry up until 5.00pm on 27 August. Late entries incur an additional fee of $50+GST per entry. You do not need to make prior arrangements for a late entry, the fee will automatically be added to your entry fee if you make your submission within the late entry period.
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Each entry will be scored by a minimum of 6 judges selected from all industries involved. Following the initial round of scoring, entries will be ratified by the Head of Judges and finalists announced. The head of each judging panel and the Head of Judges will then review the finalists to select the winner.
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Finalists will be announced on 15 October. Winners will be announced at the BEIA Awards Gala Dinner to be held at Cordis Auckland on 26 November.
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Please contact The Conference Company (thebizzies@theconferencecompany.com or 09 360 1240). The Conference Company is not involved in the judging of the entries.
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Tickets will go in sale online on 27 August. BEIA will advise all entrants and BEIA members when tickets go on sale.